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Administrative Assistant - Trades
Moraine Park Technical College
|Location||Fond du Lac|
|Posted||1679 days ago - Wednesday, December 17, 2014|
|Travel:||Regular Travel to Other Campus Locations Required: No|
Posting Number: SP00168 Posting Type: Internal/External Description: Applications are being accepted for a full-time Administrative Assistant – Trades at Moraine Park Technical College, Fond du Lac campus. This position provides administrative support and technical assistance to the Trades area work team. Beginning: Immediately Responsibilities: 1. Provide administrative assistance and technical support to the Associate Dean of Trades, Trades area faculty, and Instructional Aide Culinary Arts. 2. Coordinate the communication of information to staff, students and external partners, including within work teams, program teams, advisory committees, individual faculty and staff and the general public. Identify the appropriate resources/services necessary for referral. Assist the Associate Dean and faculty with accreditation process and update reports. 3. Coordinate advisory committee and other meetings and events to include coordinating schedules, scheduling meetings, rooms and vehicles, ordering refreshments and sending invitations. Track agenda items and maintain meeting minutes. 4. In coordination with the Associate Dean, prepare and process course set-up, adjunct course instructional agreements and room scheduling associated with course set-up. Verify and process instructor workloads and adjunct agreements. Assist with new adjunct instructor orientation and certification paperwork. Work with the Associate Dean to analyze enrollment data by projecting out 2 years, make recommendations and initiate cancellations and changes to courses. Maintain database of core students and manage reenrollment of wait listed students. 5. Assist the Associate Dean with budget preparation including compiling budget detail, entering budget data, making budget adjustments, reconciling the p-card and assisting with major equipment and supply purchases. Input and reconcile expense vouchers, mileage reports, travel expense and other related budget documentation. Work with the Finance Office and the Associate Dean in tracking grant funding sources and expenditures. 6. Coordinate and communicate with Student Affairs on course cancellations and additions, student issues, student orientation and other program related information. 7. Utilize Banner ERP for course set-up, student/course information, instructor workloads and certification, budget input and transfers, class rosters, evaluate and process course overrides and costing information and to generate course schedules and enrollment reports. 8. Organize and make necessary revisions for annual program changes to the following documents: Academic Planner, Program Outcomes Worksheet, Program Web Page database, course descriptions, brochures, college catalogue and other program-related materials. 9. Coordinate the book order process. Provide backup to other Academic Administrative Assistants and perform other duties as assigned. Special Instructions to Applicants: The application form itself must be fully completed. Indicating “see resume” in blanks does not constitute a completed application and may result in disqualification. All application materials must be submitted online. Moraine Park Technical College conducts criminal arrest and conviction records checks on all management, supervisory and confidential, faculty, support professional, temporary and adjunct faculty applications who are recommended for employment. Applicants with disabilities who need accommodations should contact the Human Resources Department, 920-924-3232 or TTY/VP: Use Relay/VRS. Applications accepted through the close of the business day (4:30 p.m.) of the closing date of the position posting. Moraine Park Technical College is an equal opportunity/access employer and educator. Contact information: email@example.com, 920-924-6402. Please view our website at www.morainepark.edu. Posting Specific Question: Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity? CareerBuilder.com The Daily Citizen The Sunday Post Moraine Park website The Reporter Job Fair Nation Job Walk-In Referral Other Applicant Documents: Required Documents Optional Documents Resume Cover Letter Transcripts Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3 Curriculum Vitae W T C S Certification Other Certifications and Licenses Additional Document (1) Additional Document (2)
1. Associate Degree in Administrative Assistant or related field. 2. Three years of related work experience, to include experience in an office environment. 3. Any combination of equivalent training and experience which provides desired knowledge, skills and abilities. 4. Excellent written and verbal communications skills. Ability to communicate professionally in a variety of modes including instant messaging, email, texting, written text and verbal. Knowledge and experience with internet-based meeting preferred. 5. Ability to work with and produce detailed information, statistics and data for reports. Ability to compose memos, agendas, minutes, presentations and other related correspondence. 6. Ability to develop, query and generate reports 7. Thorough knowledge of database operations and educational software applications. Expertise with MS Office Suite, including Access, Excel, Word, PowerPoint and Outlook. Experience with an ERP, such as Banner, or other student administration systems. 8. Ability to establish and maintain effective working relationships with internal and external customers. Ability to collaborate and work effectively as part of a team. 9. Ability to maintain confidentiality. Knowledge of the Family Education Rights and Privacy Act (FERPA) preferred. 10. Willingness to take initiative, work independently with little supervision and make decisions with minimum direction. Must demonstrate strong organizational and time management skills with the ability to prioritize special projects with routine assignments. Ability to adapt to changes and interruptions in the daily work. 11. Strong problem-solving skills to include accuracy and attention to detail. Must demonstrate ability to capture essential issues, suggest solutions and provide research and follow- through. 12. Knowledge of accounting methods and procedures. Experience with budget preparation and tracking preferred.